Tutoring and academic support centers manage a constant stream of requests: parents looking for a tutor for their child, questions about subjects and rates , requests for assessment appointments , and calls or emails arriving during class hours when the entire team is busy. While your teachers and trainers are giving lessons, how many calls from prospective students go unanswered? How many prospects turn to the competition because they don't get an immediate response? And above all, how much does a full-time telephone answering service cost when calls are concentrated in specific time slots?
Boost your company's performance with our artificial intelligence dedicated to the training and school sector: VOCALIS AI SCHOOL.
VOCALIS AI - Our Vision
Faced with all these challenges, a solution exists: VOCALIS AI transforms your telephone system into an intelligent voice assistant available 24/7 that automatically qualifies each request (level, subject, objectives), schedules assessment appointments based on actual availability, and presents the packages and rates. Discover below how our conversational chatbot solves the specific problems of tutoring centers and increases your enrollment rate while reducing your operating costs by up to 75%.
VOCALIS AI - AI AT THE SERVICE OF YOUR TRAINING AND ACADEMIC SUPPORT CENTER
VOCALIS AI was quickly adopted by training and tutoring centers in your country to handle repetitive or low-value tasks. Here are the problems our AI agent can solve for you.
Tutoring and training centers receive numerous calls regarding registrations, course questions, and appointment scheduling. Manually managing these calls can be time-consuming.
Coordinating time slots between several teachers and trainers, managing different levels and subjects, and dealing with cancellations requires rigorous organization.
Parents or students often call outside of business hours. A 24/7 service ensures that no registrations are missed.
Hiring a receptionist represents a significant cost. Automation can reduce these costs by up to 70%.
Gathering customer needs (course type, budget, deadline), qualifying the school or training project, and transmitting relevant information to employees improves the efficiency of your entire structure.
Identifying the student's level, the subjects involved, the objectives, and proposing the appropriate teacher and training improves the center's efficiency.
A few weeks after adopting the AI Assistant for your training or tutoring center, VOCALIS AI promises you several benefits:
Your voice assistant qualifies each prospect by asking the right questions: price, budget, deadline. Qualified leads are immediately passed on to the sales team.
The AI voice agent suggests available time slots based on the availability of trainers and teachers, checks for conflicts, and confirms the appointment by email with the collected information.
Artificial intelligence answers questions about courses and training offered, prices, and directs users to the service best suited to their needs.
Automatic sending of reminders 24 hours before the class, reducing absences and optimizing teachers' schedules.
Automatic updating of customer records in your CRM (Salesforce, HubSpot, etc.) with information collected during the call by the AI agent.
Automated calls to follow up on interest after the appointment, collect feedback, and offer a personalized proposal.
Collection of necessary information for registration, verification of availability, and confirmation by SMS with course details.
Automatic absence management, catch-up offers, and coordination with teachers or trainers
VOCALIS AI - A tried and tested chatbot
They took the plunge and boosted their customer or sales service with VOCALIS AI technology; here's what they say about our artificial intelligence:
More than just words (laughs), VOCALIS AI really impacts your numbers from the first weeks of use and creates economies of scale.
These performances do not come from a miracle, but from a meticulous calibration between technology and conversational psychology.
The first AI for Business connected to WhatsApp
The habits of training center or tutoring center clients are evolving, and so is our artificial intelligence: your clients contact you via WhatsApp? Sometimes in several languages? With the VOCALIS AI conversational agent, respond to them instantly in writing or by phone call.
The gains obtained thanks to VOCALIS AI
Our clients have shared some figures with us following the adoption of the VOCALIS AI conversational chatbot. Here is a summary of their return on investment after several months of use:
Sector |
Main winnings |
Average ROI |
Time to Result (Average) |
|---|---|---|---|
Recovery
|
-60% Cost/Call
|
7X KING
|
1 Month
|
Energy brokers
|
+50% off appointments
|
4-9X ROI
|
2 Months
|
Insurance broker
|
+30% renewal
|
5X ROI
|
3 Months
|
Real estate
|
+40% increase in visits
|
3X ROI
|
2 Months
|
Training
|
+50% conversion
|
4X KING
|
1 Month
|
Headhunter
|
+300% increase in candidates
|
6X ROI
|
1 Month
|
B2B SaaS
|
+25% conversion
|
8X ROI
|
2 Months
|
Management Consulting
|
+40% CEO/CFO Meeting
|
5X ROI
|
3 Months
|
Nothing can replace a live demonstration of our VOCALIS AI chatbot in action at your facility. In just a few minutes, you'll see how our solution can transform your customer relationships and accelerate the growth of your training or tutoring center.
