Notary and law firms manage a constant stream of requests: clients seeking appointments for deeds of sale, inheritance matters, or marriage contracts; complex questions about procedures and required documents; emergencies to handle while respecting legal deadlines; and secretarial costs that impact profitability. While you're drafting documents or meeting with clients, how many important calls go unanswered? How many potential clients turn to other notaries due to a lack of immediate availability? And above all, how much does a full-time legal secretary cost when calls are concentrated in specific time slots?
Boost your company's performance with our artificial intelligence dedicated to the legal sector: VOCALIS AI LEGAL
VOCALIS AI - Our Vision
Faced with all these challenges, a solution exists: VOCALIS AI transforms your telephone system into an intelligent voice assistant available 24/7 that automatically qualifies each request, schedules appointments based on actual availability, and directs clients to the right contacts according to the type of case. Discover below how our conversational chatbot solves the specific problems of notary offices and improves your efficiency while reducing your operating costs by up to 70%.
VOCALIS AI - AI AT THE SERVICE OF YOUR NOTARY OR LAW FIRM
VOCALIS AI was quickly adopted by notary and law firms in your country to handle repetitive or low-value tasks. Here are the problems our AI agent can solve for you.
Notary and law firms receive numerous calls for appointment scheduling, questions about cases, and requests for information. Manually managing these calls can be time-consuming.
Coordinating appointment slots between several notaries or lawyers, managing different types of cases, and handling cancellations requires rigorous organization.
Do clients often call your office outside of business hours? A 24/7 service ensures that no request is missed.
Hiring a secretary represents a significant cost for your notary or law firm. Automation can reduce these costs by up to 70%.
Collect client needs (type of need, budget, deadline), qualify the urgency, and transmit relevant information to the firm's team to improve your efficiency.
Identifying the type of case (real estate sale, inheritance, donation, judgment), collecting preliminary information, and directing to the right notary improves efficiency.
A few weeks after adopting the AI Assistant for your notary or law firm, VOCALIS AI promises you several benefits:
The voice agent identifies the type of case, collects preliminary information, and directs the caller to the appropriate notary with available time slots.
The AI voice agent suggests available time slots based on consultant availability, checks for conflicts, and confirms the appointment by email with the collected information.
Artificial intelligence answers questions about the services offered (schedules, required documents, rates, and deadlines) and directs to the right person in the firm.
Automatic reminders sent 24 hours before the appointment, with a list of documents to bring, reducing absences and optimizing scheduling.
Automatic updating of customer records in your CRM (Salesforce, HubSpot, etc.) with information collected during the call by the AI agent.
Automated calls to follow up on interest after the appointment, collect feedback, and offer a personalized proposal.
Respect for confidentiality, GDPR compliance, and data security to guarantee the protection of customer information.
VOCALIS AI - A tried and tested chatbot
They took the plunge and boosted their customer or sales service with VOCALIS AI technology; here's what they say about our artificial intelligence:
More than just words (laughs), VOCALIS AI really impacts your numbers from the first weeks of use and creates economies of scale.
These performances do not come from a miracle, but from a meticulous calibration between technology and conversational psychology.
The first AI for Business connected to WhatsApp
The habits of clients of law firms or notaries are evolving, and so is our artificial intelligence: your clients contact you via WhatsApp? Sometimes in several languages? With the VOCALIS AI conversational agent, respond to them instantly in writing or by phone.
The gains obtained thanks to VOCALIS AI
Our clients have shared some figures with us following the adoption of the VOCALIS AI conversational chatbot. Here is a summary of their return on investment after several months of use:
Sector |
Main winnings |
Average ROI |
Time to Result (Average) |
|---|---|---|---|
Recovery
|
-60% Cost/Call
|
7X KING
|
1 Month
|
Energy brokers
|
+50% off appointments
|
4-9X ROI
|
2 Months
|
Insurance broker
|
+30% renewal
|
5X ROI
|
3 Months
|
Real estate
|
+40% increase in visits
|
3X ROI
|
2 Months
|
Training
|
+50% conversion
|
4X KING
|
1 Month
|
Headhunter
|
+300% increase in candidates
|
6X ROI
|
1 Month
|
B2B SaaS
|
+25% conversion
|
8X ROI
|
2 Months
|
Management Consulting
|
+40% CEO/CFO Meeting
|
5X ROI
|
3 Months
|
Nothing can replace a live demonstration of our VOCALIS AI conversational agent in action in your own practice. In just a few minutes, you'll see how our solution can transform your client relationships and accelerate the growth of your notary or law firm.
